Tag Archives: non-fiction

National Indexing Day – 30th March 2023

The Society of Indexers is holding an afternoon online conference for anyone who needs to know more about working with book indexers. The programme and booking details are here. But we’ll be covering the following:

  • The case for indexes and human indexers
  • Finding a professional indexer
  • Briefing the indexer
  • Reviewing and checking the index
  • Indexing new and updated editions
  • Further resources and workshops
  • Q&A

National Indexing Day was established in March 2017 to commemorate the diamond anniversary of the founding of the Society of Indexers. Since then, celebrations of indexing have taken place at live events, online and in the media. Indexers, authors and publishers have joined in enthusiastically to salute these ‘unsung heroes of the publishing world’, in Sam Leith’s words in The Guardian. This year we will be celebrating with a online event for publishers, as well as online across social media.

The date marks the anniversary of the founding of the Society, which was formally constituted at the premises of the National Book League in London on 30 March 1957 by G. Norman Knight and colleagues. The Society of Indexers is the only autonomous professional body for indexers in the United Kingdom and Ireland and is associated with other indexing organisations around the world. Its aims are to promote indexing, the quality of indexes and the profession of indexing. Membership includes specialist indexers across the UK, working for authors and publishers in more than a hundred different subjects, from accountancy to zoology.

Merry Christmas and a Happy New Year?

Many people get given books at this time of year. A fair proportion will be non-fiction, perhaps an autobiography, a biography, a memoir, some prize-winning non-fiction, a celebrity cookery book, a TV tie-in general interest book, a travel book about somewhere you want to go, a craft book about your latest hobby. Perhaps you bought yourself a present as well, or you’re going out soon to spend a book token or other gift card carefully on something you’re interested in. I bought my husband a copy of Guy Martin’s autobiography, but I’m hoping to get to read it before he does!

Have you got to the point where you’ve checked the index yet? Do you use the index when you’re choosing a book? Was the index in your book any good? Did you find what you wanted? Did you have to wade through a long list of page numbers and then not find what you hoped for?

The best indexes are made by trained, professional indexers. A professionally trained indexer will:

  • Connect all the terms used by the author and all those likely to be sought by the reader with a web of cross-references so nothing is missed, no matter where the reader begins to search.
  • Use subheadings to add levels of detail, making retrieval faster and more specific, and preventing readers from having to wade through long strings of page numbers to find what they want.
  • Use qualifying notes to resolve ambiguities.
  • Distinguish between material in footnotes, illustrations and tables.
  • Make sure the index is clear, comprehensive and internally consistent.
  • Tailor the index to fit the available space and conform to your house style

I’m particularly interested in history and archaeology, cycling and fitness, but would be happy to take on books in other general interest subject areas. If you’re an author or an editor looking for an indexer, please don’t hesitate to get in touch via my contact page.

Samuel Johnson prize for non-fiction 2013

This annual award declares itself to be the ‘UK’s most prestigious non-fiction award’. From a  shortlist of six titles, the winner, The Pike, was announced on 4 November. I thought I’d take a look at the indexes in these potentially award-winning books to see if I can learn anything from them.

The six titles on this year’s shortlist are listed below, I’ve linked them to Amazon so we can ‘see inside’ and I’ve put some comments and thoughts I had about the index. The comments are mine and do not represent views of the Society of Indexers or any other member of the society. An indexer’s favourite term is ‘it depends’ and while the training equips us with ‘best practice’ sometimes it is necessary to head off into the rough and go with whatever the editor or author wants or that you think required to get the job done.

  • Empires of the Dead: How One Man’s Vision Led to the Creation of WW1’s War Graves, David Crane (William Collins) – the man in question is called Fabian Ware, and as you’d expect there’s a lot of personal names, place names and names of the various organisations that were involved in the creation of the war graves. But there are some features of this index which go against skills I’ve recently acquired. There are quite a few entries with strings of undifferentiated locators – see for example ‘British Empire’ which has collected 17. This could have been broken down with subheadings to make it easier for the reader to find the information they were looking for. However, we don’t know if space was at a premium for the index and some compromises had to be made to get all the locators in somehow. Slightly confusingly the indexer has also grouped together a place and a nationality, see for example ‘Australia, Australians’ and which collected 11 locators, and I’m not sure what I might find if I followed them. Index headings should be clear so that the user knows what they will find if they follow the locators. The use of subheadings when they did appear was also a bit strange, I couldn’t understand why some of the headings for people are accompanied by very specific subheadings, while other people end up with strings of undifferentiated locators. Perhaps the more significant people get subheadings and the less significant don’t, but who is to say who is more important? The reader is the user of the index and should be allowed to choose. However, maybe space was the issue here. Under the heading ‘London’ there are several subheadings, but these subheadings do not appear as entries in their own right, for example ‘British Museum’ has a subheading but not a main entry, so if I’d gone looking for ‘British Museum’ under B I won’t have found it and might have assumed it wasn’t in the book if I hadn’t also looked under London. If something is important enough for a subheading it ought to be important enough for a main heading as well. There is some slight use of cross-references, for example see also is used to point the reader towards several organisations responsible for cemeteries and graves. However, an index doesn’t always need a lot of cross-references and this might be enough for this title.
  • Return of a King, William Dalrymple (Bloomsbury). This is a book I’ve bought because my nephew has done two tours of duty in Afghanistan with the British Army, but I haven’t finished reading it yet. The book is long and dense with lots of names, which makes it quite a demanding read. Christopher Phipps, who is a member of the Society of Indexers, is mentioned in the acknowledgements. The index is also long and the layout is possibly the worst part about it as it is in tiny print and has a lot of run-on subheadings which make it difficult to read through. This may have been necessary for reasons of economy. The index is almost exclusively personal and place names, with some events thrown in for good measure. Some of the entries have strings of up to about 12 of locators, so perhaps for some reason it was necessary to go beyond the typical 6 locators before breaking them down into subheadings, or they were somehow deemed to be more minor players, as some entries with fewer than 12 locators did get subheadings. The reader will also seek in vain in the index for information about topics such as ‘harems’ or ‘camp followers’ which you might expect could be discussed or mentioned in the book. However, that might be a function of the size of the book and the available index space, not necessarily an omission by the indexer. Quite a lot of see cross references from alternative forms of names to the heading the indexer used may be useful for readers.
  • A Sting In The Tale, Dave Goulson (Jonathan Cape) A natural history book about bees. A lot of undifferentiated locators are the first thing to meet the eye in this index. The ‘buff-tailed bumble bee’ nets 43 locators scattered throughout the book, obviously very important as it is a common bee, but it would have been nice to have known more about what was in the book from the use of subheadings. Slightly oddly, the headings mostly appear in the singular, when we usually use plurals. When I sought advice from colleagues about the use of singular and plural headings some thought it might be better if all species names were singular (whether bees or not), and the less specific names would have been plural, for example  ‘buff-tailed bumble bee’ and ‘badgers’. An opposing view thought it might be better to have all the names of animals, plants etc. in the singular as this was a book for the general reader. To get around issues of double entry and repeating locators for scientific and common names there is a separate appendix for the names of British bumblebees. Other indexers might have approached this differently and used double entries with the other name in brackets after the entry, for example ‘Bombus terrestris (buff-tailed bumble bee)’ and/or ‘buff-tailed bumble bee (Bombus terrestris)’; a third approach would be to group all the bumble bees together under a heading with subheadings for the different types and if space allowed have double entries as well. Other headings outside the animal world were in the singular i.e. ‘dinosaur’, ‘garden’ and  ‘landmark’, and these look wrong in any context. This was definitely an index where the decisions made by the indexer were thought-provoking and a lot of alternatives could be suggested.
  • Under Another Sky, Charlotte Higgins (Jonathan Cape) – sadly, no ‘look inside’ available on Amazon and a tiny glimpse on the Guardian’s site. However, I have been to the library and borrowed a copy. So, there is indeed an index, of names and places, some of which suffer from a surfeit of undifferentiated locators (see Tacitus with 29 and then three subheadings for his books). Some of the names don’t appear where academic best practice might expect to find them, although that may have been intentional on the part of the editor. All the entries start with capital letters, so even if there are any themes, they’re hiding in the names somewhere, and you will look in vain for mentions of scientific archaeological techniques such as oxygen isotope analysis, or types of sites such as forts, towns and roads, although each is indexed under its ‘name’ i.e. Vindolanda, Verulamium and Stane Street. The cross-referencing is also a little inconsistent i.e. ‘Venta Icenorum  29, 30’ but ‘Venta Silurum see Caerwent’, why not ‘Venta Icenorum see Caister St Edmund’? As the book is targeted at the general reader it might have been considered that a detailed index wasn’t necessary, but in fact, a better index would serve more ‘general readers’ because they could be coming in from almost any point of view.
  • The Pike, Lucy Hughes-Hallett (4th Estate) – “the story of Gabriele D’Annunzio: poet, daredevil – and Fascist” and another mighty tome and suitably mighty index. The entries for the subject of the book run over three and a half pages of two column layout. As with ‘Return of a King‘ the subheadings appear not in alphabetical order but in order of first appearance in the text, which can be confusing – ‘baldness’ appears as a subheading over a column after the locators for ‘appearance and dress’, and is not double entered. The index includes personal and place names, and the titles of the poems D’Annunzio wrote. Some of the personal names suffer having undifferentiated strings of locators and others seem to have subheadings for almost every mention made of them. Perhaps we are seeing the more important characters with detailed subheadings and the minor characters having to put up with being undifferentiated. But who is to say who is worthy of this differentiation? If one were interested in the minor character and was seeking information perhaps one would like to see more detailed subheadings? Titles of poems, operas and other publications are in italics which is a useful way to pick them out. There are some see cross references between entries for people known by more than one name and poems known by their English title rather than the Italian title. There’s also plenty of explanatory text in the headings, for example when place names change both are given or where it clarifies what the entry is about, for example ‘Trier (caricaturist)’, so not about the place.
  • Margaret Thatcher: The Authorized Biography, Volume One: Not for Turning, Charles Moore (Allen Lane). The longest book in the short list by several hundreds of pages, and accompanied by an equally extensive index, over 30 pages of triple column layout. The indexers, Christopher Phipps and Marian Aird, are named in the acknowledgements. Both are members of the Society of Indexers so the index could be a model of how a huge biography of an important historical figure should be indexed. There are occasional strings of undifferentiated locators, where the ‘no more than about 6’ rule has been stretched to about 10 or 11, as with some of the other indexes above, in this book see the entry for the ‘Guardian’. There’s lots of useful additional explanations included against the headings. They have included things like changes of name through marriage, titles given later on, even when the person only has one appearance in the book, which could prove a useful reference point for future indexers. Sometimes there’s double entry and sometimes a see cross reference, for example ‘MLR: see Minimum Lending Rate’, and only one set of locators but ‘Joint Intelligence Committee (JIC)’ and ‘JIC (Joint Intelligence Committee)’ both get all the locators, and I’m not sure why. Perhaps through lack of space the reader will not find an entry under ‘handbags’ as a main heading, but it is hiding under Thatcher, Margaret, Character & characteristics.

non-fiction books without indexes

I’ve been starting to market my newly-minted skills to publishers who produce books in the fields that I have some experience and interest in. All very low key at this stage, but I’m hoping it will bear fruit at some point.

However, I was slightly taken aback by one company who replied “Many thanks for contacting us at XXX with an offer of your indexing services. However, I’m sorry to have to tell you that we have a policy of not including indexes in any of our books so at this time we will be unable to use your services.” They have however, put my details aside in case things change in the future.

I can’t name them publicly until I’ve responded to them and probed this a bit more.

In the meantime, here are a few more reviews I’ve trawled from the internet of books that lack indexes that reviewers would have liked to have seen.

Alaskan politician Sarah Palin’s autobiographical book Going Rogue: An American Life omitted an index, and some comments were made to the effect that there was no notable content. Other sites went as far as to compile their own ‘cut and paste’ indexes and the American Society of Indexers (ASI) issued a ‘Golden Turkey’ award to both Palin and her publishers in order to promote the cause of book indexing in general. They haven’t issued another similar award, but that doesn’t mean books aren’t still published without indexes that really should have them. The ASI press release raises the question of the ‘Washington read’ – “a practice whereby one skims the text by judicious consultation of the index, particularly for instances of one’s own name.”  – and the taking of snippets of information out of the context they were written in. This is a poor argument because that can clearly happen if a book is published without an index and the omission of an index is only going to lead to books being unsold and unread.

On a more down to earth level, Dr Sally Nash, Director Midlands Centre for Youth Ministry, would have liked an index to Children, youth and spirituality in a troubling world by M E Moore and A M Wright (Chalice Press: 2008). Her full review is here. She said “What I missed in this book was an index that would have made it more useful for research and teaching where you could follow a theme through the book more easily. “


I am on the way to becoming an Accredited Indexer with the Society of Indexers and when I get to use my MSocInd letters, I’ll launch this blog as my website.

Watch this space for more in the coming weeks.

This book was written by the daddy of all indexers, Henry Wheatley and published in 1879. Indexing has a long history before that, but is not constrained to dusty shelves in academic libraries. It has a vibrant future helping readers find information in printed books, in e-books and online using the words and terms that readers want to find. Henry Wheatley could not have imagined the ‘information revolution’ we’ve been going through, but he might have hoped his ideas and approach would persist as an on-going legacy to his hard work.